> ## Documentation Index
> Fetch the complete documentation index at: https://docs.getcollate.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Approvals

> Review AI assets pending registration, check their intake status, and approve or reject them.

# Approvals

The **Approvals** page lists every AI Application, LLM Model, and MCP Server waiting on a decision after being submitted through the [registration wizard](https://docs.getcollate.io/ai-2-0/collate-ai/ai-governance/asset-registry.md). Anyone with edit access to that asset type can approve or reject it from here.

## Why It Matters

Registration only gets an asset into the inventory. Approval is what decides whether it's actually cleared for use:

* **One queue for every pending asset** awaiting a decision.
* **Intake checks up front**, so a reviewer can see at a glance what's missing (an owner, a risk classification, fairness evidence) before deciding.
* **A decision, not just a review.** Approve or reject directly from the queue, with a required reason when rejecting.

## Access Approvals

1. In the left navigation bar, select **Governance**.
2. Under the **AI Assets** section, select **Approvals**.

   ![Approvals page](https://mintcdn.com/collatedocs/w2C-PZRVxOrBSkyU/public/images/ai-2.0/collate-ai/ai-governance/access-approvals.png?fit=max\&auto=format\&n=w2C-PZRVxOrBSkyU\&q=85\&s=368d8659dc6a8432b70dc7a1514bdfe1)

## Reviewing a Submission

Each pending asset appears as a card:

* The asset's **name**, with a risk badge (for example, **High risk**) if it was classified High or Unacceptable during registration.
* **Submitted by** the user who registered it, and when.
* A **Summary** of what the asset does and why it needs approval.
* **Intake Checks**, with a passing count (for example, "1/5 passing") and five individual checks:

  | Check | What it confirms |
  | - | - |
  | **Owner assigned** | The asset has an owner. |
  | **Risk classification complete** | A risk tier was set during registration. |
  | **Fairness evidence attached** | Evidence of a fairness or bias evaluation is on file. |
  | **DPIA referenced** | A Data Protection Impact Assessment is linked. |
  | **Transparency disclosure** | The asset discloses to users that they're interacting with AI. |

![Approval card detail, showing Summary and Intake Checks](https://mintcdn.com/collatedocs/w2C-PZRVxOrBSkyU/public/images/ai-2.0/collate-ai/ai-governance/approval-card-details.png?fit=max\&auto=format\&n=w2C-PZRVxOrBSkyU\&q=85\&s=e335fd517180175c35c3645883c03756)

A missing check doesn't block you from approving. It's a signal for the reviewer to weigh, not a hard gate.

## Approving or Rejecting

* To approve an AI asset, click **Approve** on its card.
* To reject an AI asset:
  1. Click **Reject** on its card.

     ![Approve and Reject](https://mintcdn.com/collatedocs/w2C-PZRVxOrBSkyU/public/images/ai-2.0/collate-ai/ai-governance/approve-reject.png?fit=max\&auto=format\&n=w2C-PZRVxOrBSkyU\&q=85\&s=4c92f89c25b0101c3da9d0e437b2cff5)

  2. In the reject dialog, add a comment explaining why, so the submitter knows what to fix before registering again.

     ![Reason for rejection](https://mintcdn.com/collatedocs/w2C-PZRVxOrBSkyU/public/images/ai-2.0/collate-ai/ai-governance/reject-reason.png?fit=max\&auto=format\&n=w2C-PZRVxOrBSkyU\&q=85\&s=54fd1e4c1837c391c14ed3a03c3f01ae)

  3. Click **Reject**.


This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.